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Client Tasks:

New Task Due 8/5

• While packing your decor, cross check each item against your Decor Instructions document to make sure you have listed everything.

• Finalize reception seating chart.

• Prepare to Send final head count information to catering.

Include final count for adults, children, children requiring a high chair or booster seat, guests with allergies and where they will be seated, the number of guests over 21, the number of tables, and number of chairs at each table.

• Finalize seating plan and layout for the reception.

• Confirm final guest count for the rehearsal dinner and reconfirm final details with the vendor.

• Prepare any toasts and thank you speeches for the rehearsal dinner and wedding.

Older Tasks  Due 7/22

• Adjust your cake and dessert order for your final head count.

• Schedule beauty appointments in preparation for wedding day.

Hair cut, manicure, pedicure, teeth whitening, etc.

• Submit all final payment amounts to your vendors.

• Obtain a marriage license.

• Purchase guest book and pens and card box.

• Assign any wedding duties or responsibilities to the wedding party as needed.

• Purchase any day-of decor items.

Review the list of common day-of wedding items on your Decor Instructions document, such as toasting flutes, cake knife, guest book, unity candle, table number holders, etc.

• Follow up with guests who have not responded past the RSVP deadline.

• Update your layout based on your final guest count. We can do this one together with Tiffany ay IG.

• Update and finalize equipment order based on final guest count and reconfirm setup and breakdown schedule. We can do this one together with Tiffany ay IG during Final walkthrough.

• Confirm final guest count for guest transportation and reconfirm schedule and pick up location details with all transportation providers.

Older tasks date 7/8 In progress 

• Complete Decor Instructions, Decor Agreement, Final Stages,Wedding Day Surprises,WWYD 

• Book your wedding cake and/or desserts. I don't see anything from Bent Fork in the contract file?

Add vendor to the Vendor Contact Information file, and save the contract and invoice to the Contracts folder.

• Record gifts received and send thank-you notes..

• Decide what to do with centerpieces at the end of the reception.

If renting vases or other items from your florist, make a plan for the collection and return of any rental items.

• Adjust and finalize the floral order pending final guest count.

• Reconfirm all honeymoon plans and reservations.

Make a plan for your home and pets (if necessary) while you are away.

• Create a shot list for any group and family photos for your photographer.

Your photographer and/or videographer will likely have a questionnaire sent to you about this time to input your photo preferences and shot list.

• Finalize, order and print reception stationery.

Payments Due: Future payments will be displayed here

IG Final guest count deadline 7/28/2023 at 10:00 am

IG Final payment Due 8/7 $TBD by final count 

Band Final $5060 ($1750 overtime per half hour if added )

Photo Final $3500 Due 8/4

Video Final $2,245.00 due on 8/5

HMU TBD I can't find it clearly defined on the contract: please double check # of service

Planner Tasks:

Final Walk-Through request sent

Vendor Reconciliation + final counts + floorplan in process

Finalize Timelines in process

Final Wrap Calls

Wedding week emails to vendors + wedding party